City of Madras - 2024 Paving

CITY OF MADRAS INVITATION TO BID – 2024 STREET PAVING

Sealed bids will be accepted by Jeffrey Hurd, Public Works Director, at the Madras City Hall, 125 SW “E” Street, Madras, OR 97741, until 2:00 pm, Tuesday, July 16, 2024, at which time and place bidding will be closed, and the bids opened and read.  All times shall be as shown on the City Recorder’s Clock, located in the City Hall front office; no bids will be received after closing.  In this Invitation to Bid (“ITB”), the City of Madras may sometimes be referred to as “City.”  Each bidder is required to submit a First-Tier Subcontractor Disclosure Form, as required by ORS 279C.370, in a separate envelope within two (2) hours of the bid closing time.  The City will reject a bid if the bidder fails to submit the required disclosure form by this deadline. 

The work includes, but is not limited to, 1” HMAC overlay of various City Streets. Work shall be substantially completed by September 30, 2024 

The bid proposal (“Bid) shall be submitted in a sealed envelope and marked: 2024 Street Paving

Plans, specifications, addenda and notifications of bid results for this project may be viewed or bid set acquired for a fee at the Premier Builders Exchange, Plans, specifications and addenda may also be viewed, printed or ordered online at http://www.premierbx.com, then click on “Posted Projects.”  Bidders are responsible for checking with the Madras Public Works Department (541-475-2344) for the issuance of any addenda prior to submitting a bid.  The Contractor is responsible for all addenda/changes to the documents and will be considered non-responsive if the Contractor’s bid does not reflect those addenda/changes.

Technical questions regarding the project, or requests for clarification or change, should be directed to Jeffrey Hurd, City of Madras Public Works Dept., 125 SW “E” Street, Madras, OR 97741; phone (541) 475-2344; fax (541) 475-1038 and must be received by 4:00 p.m., Thursday, July 11, 2024. 

There will not be a pre-bid conference.

Each bid must contain a certification declaring the bidder’s residency status, as defined in ORS 279A.120.  In determining the lowest responsive Bid, the City shall, in accordance with OAR 137-046-0310, add a percentage increase to the Bid of a nonresident bidder equal to the percentage, if any, of the preference given to the bidder in the state in which the bidder resides.

The successful bidder must comply with the Oregon Public Contracting Code (ORS ch. 279A, 279B and 279C) and the City’s public contracting rules, as all are amended from time to time, in the performance of the work.

The project is a public works project subject to the state prevailing wage rates under ORS 279C.800 to 279C.870, the federal prevailing wage rates under the Davis Bacon Act (40 U.S.C. 3141 et seq.), or both.  No bid will be received or considered unless the bid contains a statement that the bidder will comply with ORS 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148, as applicable.  The wage rates will also be included in the Contract Specifications.